Assistant

BPS-15 · 7 Posts · Jhelum | Gujarat | Gujranwala | Rawalpindi

Job Responsibilities

• Manage the day-to-day administrative operations of the assigned PASB office, handling official correspondence, file management, and office record maintenance in accordance with government office procedures.
• Draft and type official letters, notices, meeting minutes, and administrative orders on computer with a minimum typing speed of 30 words per minute, ensuring accuracy and proper formatting throughout.
• Process applications, welfare claims, pension cases, and resettlement requests from ex-servicemen and their families, verifying documentation and coordinating with relevant sections for timely disposal.
• Maintain departmental registers, movement records, attendance sheets, and duty rosters for office staff, submitting reports to the section head as required by PASB’s administrative framework.
• Receive, register, and forward incoming correspondence and official dak to the appropriate officers and sections, maintaining proper receipt and dispatch records with accurate date entries.
• Coordinate meeting arrangements, prepare agenda papers, circulate minutes of meetings, and follow up on action points from decisions taken by PASB’s senior management.
• Assist the Section Officer or Deputy Director in preparing reports, compiling statistical data, and drafting briefs related to PASB’s welfare and resettlement activities for submission to the Ministry of Defence.
• Complete and pass the mandatory NITB IT training course during the probation period to demonstrate proficiency in government digital systems and computerized office management tools.

Requirements & Qualifications

• Education: Bachelor’s degree (Graduate) from an HEC-recognized university
• Typing Speed: Minimum 30 words per minute (tested)
• IT Requirement: Must pass NITB IT Course during probation
• Preference: Ex-Pakistan Army personnel with office experience are preferred
• Age Limit: 45 years
• Gender: Male / Female
• Apply: pasb.mod.gov.pk

Upper Division Clerk (UDC)

BPS-13 · 6 Posts · Rawalpindi | Islamabad | Gujarat | Gujranwala | Sargodha

Job Responsibilities

• Type official correspondence, reports, and documents assigned by section officers at a minimum speed of 30 words per minute, ensuring all documents are formatted, proofread, and error-free.
• Maintain section files, registers, and records in accordance with PASB’s filing procedures and government record management guidelines, ensuring traceability and timely retrieval of all official documents.
• Process and forward official dak (incoming and outgoing correspondence) with proper date-stamping, entry in the despatch register, and routing to the appropriate officer or section.
• Assist in the preparation of welfare case files, pension documentation, and ex-servicemen resettlement applications by compiling required documents and verifying completeness before submission.
• Maintain leave records, personal files, and service records for staff as assigned by the section head, updating entries promptly whenever changes occur.
• Prepare and update statistical registers, attendance registers, and duty logs as required by PASB’s administrative management system.
• Operate computer systems, digital filing tools, and office automation software to efficiently manage documentation and reporting tasks assigned within the section.
• Complete the mandatory NITB IT Course during the probation period and apply acquired digital skills to enhance efficiency in the section’s day-to-day administrative operations.

Requirements & Qualifications

• Education: Intermediate (FA / FSc) from a recognized board
• Typing Speed: Minimum 30 words per minute
• IT Requirement: Must pass NITB IT Course during probation
• Age Limit: 45 years
• Gender: Male / Female
• Apply: pasb.mod.gov.pk

Lower Division Clerk (LDC)

BPS-11 · 8 Posts · Khushab (3) | Sargodha (5)

Job Responsibilities

• Type routine official correspondence, notices, lists, and other documents as directed by the UDC or Section Officer at a minimum typing speed of 30 words per minute on a computer.
• Maintain the despatch register, inward register, and movement registers for official dak processed through the section, ensuring all entries are accurate and up to date.
• Sort, stamp, and distribute incoming mail and official correspondence to the relevant officers and sections on a daily basis in a timely and systematic manner.
• Assist the UDC in filing, retrieving, and organizing section records, ensuring all files are correctly labelled, stored, and accessible as per government filing standards.
• Prepare fair copies of documents and reports from handwritten drafts or dictation as directed by supervising staff, checking for typographical errors before submission.
• Operate photocopiers, scanners, and basic office equipment to produce copies of documents and assist with routine office support tasks as assigned.
• Maintain stocks of office stationery, forms, and supplies, reporting low inventory to the section head and requisitioning replenishment through the appropriate administrative channel.
• Pass the mandatory NITB IT Course during the probation period, applying digital skills to support computerized record management and e-office functions at the PASB office.

Requirements & Qualifications

• Education: Matric (SSC) from a recognized board
• Typing Speed: Minimum 30 words per minute
• IT Requirement: Must pass NITB IT Course during probation
• Age Limit: 45 years
• Gender: Male / Female
• Apply: pasb.mod.gov.pk

DMO / Gestetner Operator

BPS-04 · 3 Posts · Jhelum | Lahore | Multan

Job Responsibilities

• Operate the office duplicating machine (Gestetner/DMO) to reproduce official documents, circulars, notices, and forms required by the PASB office in the required quantities and quality.
• Prepare stencils, masters, or digital print files for documents designated for duplication, ensuring text and layout are accurately reproduced before bulk printing.
• Maintain the duplicating machine and associated equipment in good working condition by performing routine cleaning, ink replenishment, and minor adjustments as needed.
• Manage paper stocks and consumables (ink, stencils, masters) for the duplicating section, maintaining minimum stock levels and requisitioning replenishment through the stores section.
• Collate, sort, and distribute duplicated documents to the relevant sections and officers on time as per the instruction of the supervising administrative officer.
• Assist with general office support tasks including movement of files, delivery of documents between sections, and support during special printing or document reproduction requirements.
• Report any significant equipment faults or operational issues with the duplicating machine to the supervisor, coordinating with technical service providers for maintenance and repair as needed.
• Maintain a log of all duplication jobs completed including document type, quantity, date, and authorizing officer, ensuring an auditable record of all reproduction activities.

Requirements & Qualifications

• Education: Primary or Middle pass from a recognized institution
• Preference: Retired Naik or Havaldar from the Pakistan Army, or equivalent rank from Pakistan Navy or Air Force
• Age Limit: 45 years
• Gender: Male
• Apply: pasb.mod.gov.pk

Driver

BPS-04 · 1 Post · As per Quota

Job Responsibilities

• Operate and drive PASB’s official vehicle(s) to transport officers, staff, and authorized passengers to assigned destinations safely and punctually in accordance with official duty orders.
• Maintain the assigned vehicle in clean, roadworthy, and fully fueled condition at all times, reporting any mechanical issues or defects to the transport officer for prompt repair.
• Keep accurate vehicle log books recording daily mileage, fuel consumption, maintenance history, and trip details for each journey undertaken on official duty.
• Ensure timely reporting for duty, adherence to prescribed traffic laws and road safety regulations, and compliance with PASB’s transport rules and vehicle usage policies.
• Facilitate transport of official documents, parcels, and materials between PASB offices, government departments, and other designated locations as directed by the supervising officer.
• Coordinate with the transport section for scheduling preventive maintenance, annual vehicle inspection, and roadworthiness certification as per government vehicle management rules.
• Perform minor checks on the vehicle including tyre pressure, oil levels, brake function, lights, and indicator operation before each journey to ensure vehicle safety.
• Assist in loading and unloading official materials during transport runs and support administrative staff in logistics during official events, meetings, and visits hosted by PASB.

Requirements & Qualifications

• Education: Primary pass from a recognized institution
• License: Valid driving license (mandatory)
• Preference: Retired personnel from Pakistan Army, Navy, or Air Force
• Age Limit: 45 years
• Gender: Male
• Apply: pasb.mod.gov.pk

Naib Qasid | Chowkidar | Mali | Sanitary Worker

BPS-01 · 4 Posts · Multiple Locations

Job Responsibilities

• Naib Qasid: Deliver official files, documents, and correspondence between sections and officers within the PASB office, maintain cleanliness of the office, serve refreshments, and perform messenger duties as directed.
• Chowkidar: Guard the PASB office premises during designated hours — including nights and weekends — checking the identity of visitors, securing entry/exit points, and reporting any unauthorized access or security incidents.
• Mali: Maintain the office garden and outdoor green areas by watering plants, mowing grass, planting seasonal flowers, applying fertilizer, and keeping the exterior premises neat and presentable.
• Sanitary Worker: Clean and maintain the office toilets, washrooms, corridors, and common areas on a daily basis, disposing of waste properly, replenishing sanitary supplies, and ensuring hygiene standards are consistently upheld.
• Perform all assigned duties punctually and with discipline, reporting to the supervising administrative officer and completing tasks as directed without delay.
• Support the office during official functions, meetings, and VIP visits by assisting with setup, serving arrangements, and ensuring the office environment is presentable throughout.
• Report any damage, maintenance issues, or security concerns observed in the course of duty to the supervising officer immediately for prompt action.
• Cooperate with other support staff to ensure smooth day-to-day operation of the PASB office’s non-technical functions in a disciplined and professional manner.

Requirements & Qualifications

• Education: Primary pass from a recognized school
• Age Limit: 45 years
• Key Qualities: Punctuality, cleanliness, obedience, physical fitness, reliability
• Gender: Male (Naib Qasid, Chowkidar, Mali) / Male or Female (Sanitary Worker)
• Apply: pasb.mod.gov.pk