Director HR & Administration

Senior Management · Age 40–55 · 01 Post · Peshawar

Job Responsibilities

• Lead the development and implementation of ESEF’s comprehensive human resource strategy, aligning workforce planning with the Foundation’s education mission and KP government directives.
• Oversee end-to-end recruitment processes for all ESEF positions, including job evaluation, advertisement, ETEA coordination, shortlisting, interview panels, and onboarding.
• Manage and maintain the HR Management Information System (HRMIS), ensuring accurate and up-to-date records of all staff data, contracts, increments, and service histories.
• Develop and enforce HR policies and administrative procedures in compliance with KP government rules, the ESEF Ordinance, and applicable labour laws.
• Coordinate staff performance appraisal cycles, ensuring timely evaluations, feedback mechanisms, and structured performance improvement processes across all departments.
• Oversee day-to-day administrative operations including office management, procurement, asset maintenance, transport, and facility management across ESEF offices.
• Design and implement professional development and capacity-building programmes to strengthen the skills and productivity of ESEF’s workforce at all levels.
• Prepare and present HR and administrative reports to the Board, ESEF management, and the KP government, providing data-driven recommendations on staffing and organizational development.

Requirements & Qualifications

• Education: MS/M.Phil (18 years) in HRM, Public Administration, Business Administration, Management Sciences, or a closely related discipline
• Experience: Minimum 12 years in HR, administration, recruitment, or HRMIS roles, with at least 5 years at executive/senior management level
• Key Skills: Strategic HR management, policy development, HRMIS, performance management, administrative operations, government HR compliance
• Preferred Certifications: SHRM, CHRP, CIPD, PHR, or SPHR
• Age Limit: 40–55 Years (relaxation as per government rules)
• Apply: www.etea.edu.pk

Director Program Outreach & Linkages

Senior Management · Age 40–55 · 01 Post · KP

Job Responsibilities

• Develop and lead ESEF’s outreach strategy to identify, engage, and enrol out-of-school children — particularly girls and marginalized communities — across Khyber Pakhtunkhwa.
• Build and maintain strategic partnerships with national and international development organizations, NGOs, UN agencies, and bilateral donors to strengthen ESEF’s program delivery and funding base.
• Design community mobilization campaigns and communication strategies that raise awareness of ESEF’s non-formal education programs and drive enrolment at the district level.
• Lead donor reporting and grant management processes, ensuring all partnership agreements, MoUs, and funding commitments are tracked, documented, and complied with.
• Coordinate with district governments, education departments, and community organizations to integrate ESEF programs into local education ecosystems and government plans.
• Represent ESEF at stakeholder forums, policy dialogues, and donor conferences, advocating for non-formal education investment and KP’s education reform agenda.
• Establish and maintain a stakeholder database covering government departments, civil society partners, media contacts, and community influencers to support sustained outreach activities.
• Prepare quarterly and annual outreach and linkages reports, analysing partnership performance, enrolment trends, and programme reach for senior leadership and the Board.

Requirements & Qualifications

• Education: MS/M.Phil (18 years) in Social Sciences, Education, Public Policy, Development Studies, International Development, or related field
• Experience: Minimum 12 years in stakeholder engagement, partnerships, donor coordination, or community outreach, with at least 5 years in a senior leadership role
• Key Skills: Partnership development, donor relations, community mobilization, strategic communication, proposal writing, education sector knowledge
• Preferred Certifications: Project Management, Strategic Communication, or Stakeholder Engagement certifications
• Age Limit: 40–55 Years
• Apply: www.etea.edu.pk

Director Monitoring & Evaluation (M&E)

Senior Management · Age 40–55 · 01 Post · KP

Job Responsibilities

• Design and lead ESEF’s comprehensive M&E framework, establishing indicators, data collection methodologies, and reporting systems that measure program reach and impact across KP districts.
• Oversee the development and management of ESEF’s Management Information System (MIS), ensuring real-time availability of accurate enrolment, attendance, and learning outcome data.
• Lead periodic programme evaluations, baseline and endline surveys, and impact assessments, commissioning third-party evaluations where required by donors or the Board.
• Analyse large datasets from district-level M&E Assistants to identify trends, performance gaps, and areas requiring targeted intervention by program or management teams.
• Ensure M&E data and reports align with KP government accountability frameworks, donor reporting requirements, and international M&E standards for education programs.
• Supervise the M&E team including District Program Officers and M&E Assistants, providing technical guidance, performance targets, and capacity-building support.
• Develop and maintain dashboards and data visualization tools that communicate ESEF’s programme performance to senior leadership, government, and development partners in accessible formats.
• Contribute to ESEF’s strategic planning process by providing evidence-based analysis and recommendations derived from M&E findings and field-level data.

Requirements & Qualifications

• Education: MS/M.Phil (18 years) in Statistics, Economics, Public Policy, M&E, Data Sciences, Development Studies, or related field
• Experience: Minimum 12 years in M&E, data analytics, or impact assessment roles, with at least 5 years in senior management
• Key Skills: M&E framework design, MIS management, quantitative and qualitative research, data visualization, donor reporting, team leadership
• Preferred Certifications: M&E, Data Analytics, or Business Intelligence professional certifications
• Age Limit: 40–55 Years
• Apply: www.etea.edu.pk

Director Digital Governance

Senior Management · Age 40–55 · 01 Post · KP

Job Responsibilities

• Lead ESEF’s digital transformation agenda, developing and executing a technology roadmap that modernizes the Foundation’s operational, programmatic, and reporting systems.
• Design, implement, and manage enterprise-level ERP and MIS platforms to digitize ESEF’s student enrolment, attendance tracking, financial management, and HR processes.
• Develop and enforce ESEF’s cybersecurity policies, data protection frameworks, and IT governance standards to safeguard institutional data and digital infrastructure.
• Oversee the deployment and maintenance of cloud-based systems, ensuring integration across ESEF’s head office and district-level operations with reliable uptime and data synchronization.
• Lead the development of digital tools and mobile applications for field-level data collection, programme monitoring, and community outreach supporting ESEF’s non-formal education mandate.
• Coordinate with KP government e-governance initiatives and the KP IT Board to align ESEF’s digital infrastructure with provincial technology standards and shared platforms.
• Supervise the Deputy Director Digital Governance and IT team, establishing KPIs, conducting performance reviews, and building technical capacity across the department.
• Prepare digital governance reports for ESEF senior management and the Board, highlighting system performance, cybersecurity risks, technology investment needs, and digital transformation milestones.

Requirements & Qualifications

• Education: MS/M.Phil (18 years) in Computer Science, IT, Software Engineering, Data Sciences, Information Systems, or Cyber Security
• Experience: Minimum 12 years in digital transformation, e-governance, ERP/MIS, or cybersecurity, with at least 5 years in senior management
• Key Skills: Digital strategy, ERP/MIS implementation, cybersecurity governance, cloud computing, IT team leadership, e-governance frameworks
• Preferred Certifications: PMP, CISSP, ITIL, Oracle, Microsoft, AWS, or Google Cloud
• Age Limit: 40–55 Years
• Apply: www.etea.edu.pk

Deputy Director Digital Governance

Mid-Senior · Age 30–45 · 01 Post · KP

Job Responsibilities

• Assist the Director Digital Governance in managing ESEF’s IT infrastructure, including servers, networking equipment, databases, and cloud services across all operational locations.
• Administer and maintain ESEF’s ERP and MIS systems, performing configuration, user management, troubleshooting, and version upgrades to ensure continuous availability.
• Implement and monitor cybersecurity controls including firewalls, access management, data backup protocols, and incident response procedures to protect institutional digital assets.
• Support the development and deployment of web and mobile-based applications for field data collection, attendance monitoring, and programme reporting by district teams.
• Provide technical training and user support to ESEF staff at both head office and district levels, ensuring effective utilization of digital tools and systems.
• Maintain technical documentation including system architecture diagrams, user manuals, IT policies, and incident logs to support institutional knowledge management.
• Coordinate with vendors, software developers, and cloud service providers to manage contracts, service level agreements, and timely resolution of technical issues.
• Prepare regular IT performance reports covering system uptime, cybersecurity incidents, user adoption metrics, and pending development tasks for the Director Digital Governance.

Requirements & Qualifications

• Education: Bachelor’s or Master’s (16 years) in Computer Science, IT, Software Engineering, Data Sciences, or a related field
• Experience: Minimum 7 years in IT systems, networking, database management, or digital governance, including 3 years in a responsible/supervisory position
• Key Skills: IT infrastructure management, ERP/MIS administration, cybersecurity, database management, technical support, vendor coordination
• Certifications: Relevant IT certifications strongly preferred (Microsoft, Cisco, AWS, Google Cloud, or equivalent)
• Age Limit: 30–45 Years
• Apply: www.etea.edu.pk

District Program Officers

Mid-Level · Age 28–45 · 14 Posts · Various KP Districts

Job Responsibilities

• Manage day-to-day implementation of ESEF’s non-formal education programs within the assigned district, ensuring programme activities are delivered on time, within scope, and to quality standards.
• Coordinate community mobilization and enrolment drives within the district, working with local leaders, parents, and school communities to identify and bring out-of-school children into ESEF’s programmes.
• Supervise M&E Assistants based in the district, reviewing field data, addressing data quality issues, and ensuring timely submission of monitoring reports to ESEF head office.
• Liaise with district education authorities, local government offices, and community organizations to integrate ESEF activities into district-level education plans and government frameworks.
• Monitor the performance of non-formal education centres and facilitators within the district, conducting regular site visits and providing on-ground technical support and feedback.
• Identify and escalate programmatic challenges, field-level risks, and operational bottlenecks to ESEF head office in a timely manner with proposed solutions.
• Maintain accurate district-level records of enrolments, attendance, facilitator performance, and programme expenditure to support ESEF’s MIS and donor reporting requirements.
• Prepare monthly district programme reports for the Director Program Outreach & Linkages, capturing progress against targets, field observations, and community feedback.

Requirements & Qualifications

• Education: Bachelor’s (16 years) in Education, Development Studies, Management Sciences, Social Sciences, or Public Administration
• Experience: Minimum 5 years in programme implementation, field coordination, or district-level education sector projects, including 3 years in a responsible position
• Key Skills: Field programme management, community engagement, district coordination, supervision, data reporting, MS Office
• Other: Must be willing to be based and travel within the assigned KP district; knowledge of local languages (Pashto) is an advantage
• Age Limit: 28–45 Years
• Apply: www.etea.edu.pk

M&E Assistants (Male & Female)

Entry–Mid Level · Age 22–35 · 26 Posts (14 Male + 12 Female) · Various KP Districts

Job Responsibilities

• Conduct regular field visits to non-formal education centres within the assigned district to collect enrolment, attendance, and learning outcome data in accordance with ESEF’s M&E protocols.
• Enter collected field data accurately and in a timely manner into ESEF’s MIS, maintaining data integrity and flagging discrepancies or missing information to the District Program Officer.
• Carry out structured observations and interviews at education centres to assess facilitator performance, teaching quality, and programme adherence to ESEF standards.
• Prepare weekly and monthly field monitoring reports for the District Program Officer, documenting observations, enrolment trends, and any operational challenges at centre level.
• Support district-level surveys, baseline assessments, and rapid appraisals as directed by the M&E Directorate, conducting community interviews and focus group discussions with parents and children.
• Maintain complete and updated records of all assigned education centres, including centre profiles, facilitator lists, student registers, and physical infrastructure status.
• Identify and escalate irregularities in centre operations — including absenteeism, dropouts, or resource shortfalls — to the District Program Officer for prompt corrective action.
• Support the development and testing of digital data collection tools (e.g., KoboToolbox, ODK) used by ESEF for field-level monitoring activities across the district.

Requirements & Qualifications

• Education: Bachelor’s (16 years) in Statistics, Development Studies, Social Sciences, Economics, Data Sciences, or Computer Science
• Experience: Minimum 2 years in monitoring, data collection, MIS operations, or reporting, including 1 year in a related position
• Key Skills: Field data collection, MIS data entry, report writing, MS Excel, digital data tools (KoboToolbox/ODK), communication
• Other: Must be willing to travel extensively within the assigned district; female candidates strongly encouraged for female positions
• Age Limit: 22–35 Years
• Apply: www.etea.edu.pk

Accountants

Mid-Level · Age 25–40 · 09 Posts · KP

Job Responsibilities

• Maintain complete and accurate financial records for ESEF’s operational and programme accounts in compliance with government accounting standards and donor requirements.
• Process payment vouchers, invoices, salary disbursements, and operational expenses, ensuring all transactions are properly authorized, documented, and posted in the accounting system.
• Prepare monthly bank reconciliation statements, petty cash accounts, and ledger reconciliations, resolving discrepancies in a timely manner.
• Assist in the preparation of annual budgets, mid-year budget reviews, and variance analyses comparing actual expenditure against approved allocations for management review.
• Support internal and external audits by preparing financial schedules, account summaries, and documentation as requested by auditors, ensuring full cooperation and transparency.
• Monitor grant disbursements and donor fund utilization, maintaining separate accounts for each funding stream and preparing financial reports for submission to donors and KP government.
• Ensure all tax withholding, deductions, and government levy payments are processed accurately and on time in accordance with FBR and KP revenue authority requirements.
• Prepare monthly and quarterly financial statements and management accounts for the Finance Director and ESEF senior leadership, highlighting budget performance and financial risks.

Requirements & Qualifications

• Education: Bachelor’s (16 years) in Commerce, Accounting, Finance, or Business Administration; BBA, B.Com, MBA Finance, M.Com, ACCA, CA (Inter), or CMA (Inter) preferred
• Experience: Minimum 3 years in accounts, budgeting, audit, or financial management, including 1 year in a related position
• Key Skills: Double-entry bookkeeping, bank reconciliation, financial reporting, MS Excel, accounting software (QuickBooks/Peachtree or equivalent), tax compliance
• Age Limit: 25–40 Years
• Gender: Male/Female
• Apply: www.etea.edu.pk

Office Assistants

Entry–Mid Level · Age 22–35 · 09 Posts · KP

Job Responsibilities

• Manage incoming and outgoing correspondence including letters, emails, memos, and official notifications, ensuring all communications are logged, routed, and filed in a timely manner.
• Maintain and organize physical and digital record-keeping systems for departmental files, contracts, meeting minutes, and official documents in accordance with ESEF’s records management policy.
• Draft official letters, meeting agendas, minutes of meetings, circulars, and internal memos as directed by the supervisor, ensuring accuracy and professional formatting.
• Provide administrative support for meetings and official events including scheduling, venue coordination, preparation of attendance sheets, and distribution of meeting materials.
• Operate office equipment including computers, printers, scanners, and photocopiers, performing minor troubleshooting and coordinating maintenance when required.
• Manage office supplies inventory by tracking stock levels, preparing requisitions, receiving deliveries, and maintaining a log of all supply issuances.
• Assist in data entry tasks for ESEF’s administrative and programme records, ensuring information is accurately entered, verified, and maintained in relevant systems.
• Receive and facilitate visitors, manage the front desk when required, and coordinate with various departments to ensure smooth day-to-day administrative operations.

Requirements & Qualifications

• Education: Bachelor’s (14 or 16 years) in any discipline; MS Office or Computer Applications certification preferred
• Experience: Minimum 2 years in office management, documentation, correspondence, or computer operations, including 1 year in a related position
• Key Skills: MS Word, MS Excel, email correspondence, record keeping, data entry, professional communication, office administration
• Age Limit: 22–35 Years
• Gender: Male/Female
• Apply: www.etea.edu.pk